Checklists for Quality Control Documents (QCD)

Updated on 06.02.2021

1. Checklist for Supplier Approval (SPA)

1. Company Profile of Supplier / Manufacturer
2. Financial Stability of the Company (Last 3 Years Financial Report)
3. Government/Commercial Certificates (Ministry of Commerce, Chamber of Commerce, GOSI, Zakat, VAT, Saudinization, SAGIA - If Non-Saudi Company, etc.)
4. Quality Certificates for Company (ISO)
5. SASO Certificate / Product Registration with SABER.SA
6. List of Project (Completed / Going on)
7. List of Valid Products / Services
8. Project Requirements Overview (Project Scope)
9. List of Required Products and Products Overview
10. Risk Management
11. Quality Control Plan (QCP)
12. Health and Safety Plan (HSE)
13. Copy of approval from Riyadh Amanah / Other Government Clients
14. Copies of pre-qualification (Approvals) by other Consultants or Contractors
15. Product Availability
16. Warranties (Only Required for Sub-Contractors)
17. Company / Factory / Industry Photo Gallery (If Available)
18. Contact / Address / Location Map

2. Checklist for Material  Approval (SAM)

1. Copy of Supplier Approval Submission (SPA)
2. Material Overview / Introduction
3. Project Requirements Overview (Project Scope / BOQ)
4. Point by Point Compliance Table for the Specifications / Codes.
5. Quality / Compliance Letters and Certificates.
6. Related Supportive Project Drawings ( Sectional/Architectural/MEP)
7. Technical Data Sheets (TDS) of the proposed material
8. SASO Certificate / Product Registration with SABER.SA
9. Material Test Certificates / Reports as per Standard
10. Method Statement / Installation Procedure
11. Product Gallery
12. Material Sample

3. Checklist for Material  Inspection Request (MIR)

1. Copy of Supplier Approval Submission (SPA)
2. Copy of Material Approval Submission (SAM)
3. Log of Incoming Material from Project Store
4. Copies of Delivery Notes (DN)
5. Copy of Technical Data Sheet (TDS)
6. Attach Tags / Stickers at Products (Photos / Scanned / Photo Copies)
7. Attach Pictures (If any)

4. Checklist for Request for Test (RFT)

1. Reference for Testing
2. Test Results Reports
3. Project Specifications
4. Pictures of items while testing (If any)

SUBMITTAL MANDATORY ATTACHMENT LIST (Added on 08/05/2021)

1. Company Profile
2. Completed Project List (Scope Related)
3. Ongoing Projects List (Scope Related)
4. Commercial Registration (Commerce & Investment)
5. Saudi Contractor’s Authority (SCA) Certificate
6. Chamber of Commerce
7. GOSI Certificate
8. Zakat & Tax Certificate
9. VAT Registration Certificate
10. Saudization Certificate
11. Saudi Council of Engineers Certificate
12. ISO Certificate
13. Company Organizational Structure / Chart with Contact Details
14. Manpower & Technical Staff List
15. Machinery & Equipment
16. Manufacture Production Capacity
17. Project Pre-Qualification Criteria
18. Quality Control Plan
19. HSE Plan
20. Risk Management Plan
21. Conflict of Interest Disclosure
22. Non-Disclosure Agreement Certificate
23.  Manufacturer – Installer / Supplier Accredit Certificate
24. Previous Client Informed Counsel
25. Country of Origin
26. Manufacturer / Supplier’s Information
27. Factory Location Map

SAMPLE COMMENT:

1. The following Documents are expired. Submit Valid Certificates
2. A material full description as per BOQ, Drawing Size, Model & as per Project Scope.
3. Attach Project Specifications as Reference Document.
4. Compliance Sheet for the proposed material against required material as per project specifications.
5. Related Project Approved Shop Drawing.
6. Related Project Specifications Copy
7. Material Test Report as per Project Specifications / Standard
8. Material Technical Datasheets (TDS)
9. Material Safety Data Sheet
10. Deliver material to the site in bundled, tagged, and marked, including factory acceptance Traceable Test / Mill Certificates (Tags must be Intact) with Valid Calibration Certificate of Testing Equipment with each delivery.
11. The Limit of Specifications for each Result should be recorded in the test report.
12. The delivered material shall comply with the Project Documents.
13. All Sizes of Steel bars should be tested (Mechanical and Chemical) by an approved 3rd Party Lab.
14. Conduct material Sampling and testing for every 100 Tons of each size of steel at delivery to site.
15. All the reinforcement used in the Project shall comply with ASTM A615 / A615M, Grade 60, etc.
16. Collect and test the Samples for each dia. In presence of Dar Representative.
17. Material is subjected to use as per approved design calculations and drawings.
18. The acceptance of this submittal does not relieve the Contractor from their contractual obligations to comply with Project Specifications and Client Requirements.
19. Cutting and bending of reinforcement steel must be done according to related approved shop drawings and per project requirements.
20. Reinforcement material at the site off the ground and covered storage shed prevents damage, rust, and accumulation of dirt or deleterious materials.
21. Material Inspection Request to be submitted at the material delivery time.
22. Warranty Period as per Project Requirements
23. Supply Physical Steel Sample Board

APPROVAL COMMENTS (Disclaimer):

1. Review and approval are for conformance with the information given and the design concept of the Project.
2. No responsibility is assumed for accuracy or completeness of submittal dimensions, quantities, or details.
3. The contractor is responsible to field verify all dimensions before fabrication, construction, or Installation.
4. Coordinate with all adjacent and/or related contractors, disciplines, other equipment, and materials.
5. Respond to and address all previous comments from Consultant.
6. Comply with the requirements of all required approving authorities and obtain timely approval/consent as necessary.